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How to Import or Export Invoices

Being able to move large amounts of data in and out of your Helcim Account can help you save a lot of time on manual data entry.

To import or export your invoice information, select the Import/Export option under Invoicing.

Data Import

If you want to import data to your account, you can do so using a CSV File. Click on the CSV File to confirm the import type, then click Next. Use the drop-down menu to select the date format that matches your formatting, then select the file you want to upload by clicking on the Browse button.

To ensure your data is formatted correctly, download the Sample File that is included in the Upload File screen to view an example of how the data needs to be formatted.

You will get a notification once the file is successfully uploaded and if there are any errors with the document.

Once the file has been added click on Next.

Review the data that will be uploaded before clicking Confirm to upload the information. If you need to make any changes, you can click Back to return to the previous screen. If everything is correct, click Confirm to upload the information.
If the system detects an error in the data, the information will be displayed below the Invoices to Import for your review. Once you click Confirm, the information will upload, and you will see a confirmation message for the information that was added.

Data Export

If you want to export your invoice information, navigate to the Import / Export section of invoicing, and click on Export on the right-hand side of your screen.

You can choose to export your data as a CSV File, or to QuickBooks Desktop.
After you have selected the format you would like, click ‘Next’.
You can customize how you want the information exported, including:

  • Currency
  • Customers
  • Date Format
  • Invoice Status
  • Date Range
  • Email address you want the report sent to
  • If you want to include Invoice Items Yes or No After you’ve confirmed the export settings, click on Export. A pop-up message will confirm if the export was successful.

Related Articles

An Overview of Helcim Invoicing
Creating an Invoice
Editing an Invoice
Viewing Invoice Transactions and Adding Notes
Existing Invoice Actions
Managing Due Invoices
How to Process a Payment for an Invoice
Using the Invoice Theme Designer
Types of Invoices You Can Create
Using the Order Manager
Using Pay Now Buttons
How to Use Recurring Invoicing
Creating an Invoice for Services
Using Deposit Requests

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